Course Approval Process

New courses, and revisions to existing courses must first be vetted by respective departments. Upon submission, they are then reviewed by Instructional Support, Department Chair, Divisional Analyst, Associate Dean, CEP/GC, and Registrar's office. Upon approval, you will notified by Instructional Support.These revisions must be submitted by the quarterly deadlines found on the Course Approval Calendar: https://registrar.ucsc.edu/calendar/other/course-approval.html

Below is a chart highlighting what forms are needed for each type of revision. The 'X's are hyperlinks that will download the appropriate form. Once you have completed out all necessary forms, please email them to instruct@rt.soe.ucsc.edu. Forms must be submitted electronically.

New Course
Approval Form
Course Approval
Form
Syllabus Supplemental
Form
Undergraduate New Course* X** X X
Undergraduate Revision   X X
Graduate New Course X** X X
Graduate Revision   X X

* If you are proposing that a General Education (GE) requirement be fulfilled by a particular class (undergrad only), please additionally fill out the appropriate GE form. Only one GE can be applied to each course. Those forms can be found here: https://registrar.ucsc.edu/forms/facultystaff/courses/GEs/index.html

**If you are proposing that your course require a prerequisite/co-requisite that is outside of your department, please also include a letter of support from the sponsoring department (forwarded/attached email is fine).