Course Approval Process

New courses, and revisions to existing courses must first be vetted by respective departments. Upon submission, they are then reviewed by Instructional Support, Department Chair, Divisional Analyst, Associate Dean, CEP/GC, and Registrar's office. Upon approval, you will notified by Instructional Support.These revisions must be submitted by the quarterly deadlines found on the Course Approval Calendar: https://registrar.ucsc.edu/calendar/other/course-approval.html

Below is a chart highlighting what forms are needed for each type of revision. The 'X's are hyperlinks that will download the appropriate form. Once you have completed out all necessary forms, please email them to instruct@rt.soe.ucsc.edu. Forms must be submitted electronically.

You can download each form from the chart below, but if you'd like to see the source of these forms, you can view them on the Registrar's Catalog and Course Approval page: https://registrar.ucsc.edu/forms/facultystaff/courses/index.html

For NEW courses, please see the syllabus requirements below:

New Course
Approval Form
Course Approval
Form
Syllabus*** Supplemental
Form
Major Revision
Form
Minor Revision
Form
Undergraduate New Course* X** X X    
Undergraduate Major Revision*   X X  
Undergraduate Minor Revision         X
Graduate New Course X** X X    
Graduate Major Revision   X X X  
Graduate Minor Revision         X

* If you are requesting a prerequisite be fulfilled by a particular class (undergrad only), please additionally fill out the appropriate GE form. Only one GE can be applied to each course. Those forms can be found here: https://registrar.ucsc.edu/forms/facultystaff/courses/GEs/index.html

**If you are proposing that your course require a prerequisite/co-requisite that is outside of your department, please also include a letter of support from the sponsoring department (forwarded/attached email is fine).

***Syllabus Requirements (copy/paste DRC & CARE Statements below onto new syllabi):

DRC Statement: UC Santa Cruz is committed to creating an academic environment that supports its diverse student body. If you are a student with a disability who requires accommodations to achieve equal access in this course, please submit your Accommodation Authorization Letter from the Disability Resource Center (DRC) to me privately during my office hours or by appointment, preferably within the first two weeks of the quarter. At this time, I would also like us to discuss ways we can ensure your full participation in the course. I encourage all students who may benefit from learning more about DRC services to contact DRC by phone at 831-459-2089 or by email at drc@ucsc.edu.

CARE Statement: Title IX prohibits gender discrimination, including sexual harassment, domestic and dating violence, sexual assault, and stalking. If you have experienced sexual harassment or sexual violence, you can receive confidential support and advocacy at the Campus Advocacy Resources & Education (CARE) Office by calling (831) 502-2273. In addition, Counseling & Psychological Services (CAPS) can provide confidential, counseling support, (831) 459-2628. You can also report gender discrimination directly to the University’s Title IX Office, (831) 459-2462. Reports to law enforcement can be made to UCPD, (831) 459-2231 ext. 1. For emergencies call 911.

For best practices in creating syllabi, please refer to CITL, IRAPS Course Learning Outcomes; and Programming Outcomes by Division, and DRC, particularly for learning outcomes, course pacing, and grading structures.

  • Learning outcomes or objectives (it is recommended that at least one align with your program’s learning outcomes)
  • Nature of assignments/assessments (projects, homework, written assignments, quizzes, exams, etc.) and how these connect to the course learning objectives
  • How assessments add up to a final grade
  • Nature of final exam or project
  • Weekly schedule for course materials
  • Student hours for class: Systemwide Senate Regulation 760 specifies that one academic credit corresponds to three hours of work per week for students  
  • Policies on collaboration, citation, and academic integrity with links to resources on correct practice
  • Notifications for student support resources: DRCCARE, and Title IX