Baskin Engineering hires its Graduate Student Researchers on a quarterly basis. The BE Academic Payroll Team sends the hiring request call to faculty six to eight weeks before the start of each quarter.
Department GSR Salary
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The GSR will be hired in accordance with the hiring department’s GSR established salary program.
GSR Appointment Dates and Percentage
- The BE Academic Payroll Team will check to see if the student has any employment that overlaps with the requested dates. Graduate students are limited to 50% employment during the academic quarter unless the Graduate Division approves an exception*. A request to hire a GSR with concurrent AY 50% ASE appointment is an exceptional request; such requests are typically denied at the divisional level and not forwarded to the Graduate Division.
- *This exception does not apply to international students; please contact the BE Academic Payroll Team if you have any questions.
- Because the GSR percentage must be commensurate with the workload, the measurable workload should equate to whole hours per week, using a 40-hour workweek standard, e.g., 50% = 20 hours per week, 25% = 10 hours per week. Appointment % must be commensurate with effort. Generally, a GSR is hired at 50% unless the workload is less than half-time.
Position Details
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Duties performed by a GSR shall be directly related to a research objective. Hiring a GSR to perform duties suited for a student assistant or staff position is not permissible. Consult with the BE Academic Payroll Team if you have questions.
Faculty PI Supervisors
- Please discuss your preliminary GSR support decisions with your department's Graduate Advisor, Research Analyst, and students as needed.
- Submit the BE GSR Hiring Request Form for GSRs you will directly supervise (requires CruzID and Gold password credentials).
- These forms are quarter-specific. Please do not submit a future quarter hire request until that quarter's GSR hiring call.
- Email summaries of submitted forms are sent to your @ucsc email.
- A list of the previous quarter's GSRs is available on the first page of the form and in the BE GSR Request Gshared Drive.
- Direct your funding questions to your Research Administrator.
- Students must accept the formal appointment offer and complete the required employment forms before working.
BE Research Administrators
- Review your PI's GSR request(s) on the centralized responses sheet, consult with them as needed, and complete the Tier 2 budget approval.
BE Academic Payroll
- Facilitates the GSR hiring call, monitors GSR request form responses, and ensures requests are complete and comply with policy and the GSR UAW contract.
- Generates the GSR appointment notice letter 30 calendar days before the start of the appointment or, when a GSR hire request is late, as soon as possible.
- Initiates the student onboarding and ensures completion of the required employment paperwork and compliance with State and Federal laws.
- Completes the UCPath hire and funding entry transactions when the student completes their employment documents.