Paycheck Information

Monthly Pay Cycle
Exempt, fixed percentage appointment types are paid once a month.  The pay date is the 1st of every month.  If the 1st falls on a weekend or holiday, the pay date is the preceding business day. 
Getting Your Paycheck

You are strongly encouraged to sign up for payroll direct deposit via At Your Service Online so that your paycheck is delivered electronically to your U.S. checking or savings account. Otherwise, paper checks will be available to pick up at the front desk in E2-298 after 1:00pm on payday, with your photo ID. Unclaimed checks are returned to Central Payroll (off campus) after 5 business days. If your check has been returned to Central Payroll, email payhelp@ucsc.edu for further instructions.

Biweekly Pay Cycle

Non-exempt, hourly appointment types are paid biweekly.  The pay date is every other Wednesday.  View the Biweekly Pay Date Calendar here. A biweekly paycheck is generated only if you have submitted hours worked via CruzPay.  Please visit the CruzPay - Online Time Reporting webpage for further information.

Getting Your Paycheck

You are strongly encouraged to sign up for payroll direct deposit via At Your Service Online so that your paycheck is delivered electronically to your U.S. checking or savings account. Otherwise, a paper check will be available to pick up at the front desk in E2-298 after 1:00pm on payday, with your photo ID. Unclaimed checks are returned to Central Payroll (off campus) after 5 business days. If your check has been returned to Central Payroll, email payhelp@ucsc.edu for further instructions.

Fellowship Payments

Graduate students on Fellowship payments are NOT processed through BSOE Payroll. For questions about timing refer to your Graduate Advisor.

Taxes

The tax withholding allowance for ALL new hires defaults to "Single, 0" which represents unmarried with no dependents.  U.S. Citizen and Permanent Resident employees may update tax withholding allowances via their At Your Service Online account. 

Non-U.S. Citizens will use GLACIER, a web-based Non-Resident Alien tax compliance system, which helps determine the correct tax rate.  Your GLACIER account will be created and sent to you by your BSOE Payroll Analyst upon the entry of your appointment into the payroll system.

At Your Service Online

You will be eligible to set up your AYSO account after ALL of the following actions have occurred:

  1. Your appointment is entered into the payroll system (typically 1-3 business days after payroll paperwork is completed).
  2. Your social security number has been supplied to your BSOE Payroll Analyst and it has been entered into the payroll system, allowing for at least one overnight system update.
  3. Your appointment payroll start date has passed.                

 If you experience difficulties logging in to AYSO after the above actions have occurred,
please call UCOP Customer Service at 1-800-888-8267.

Direct Deposit For Your Paycheck

  1. Logon to At Your Service Online.
  2. Select Direct Deposit under the Income and Taxes header.
  3. Follow the instructions to set up automatic deposit of your paycheck into a bank account. A U.S. bank account and routing number are required
  4. You will continue to receive a paper check until the direct deposit activates.

Direct Deposit For Non-Payroll Payments (e.g. Fellowship, Student Refunds) 

Visit Student Business Services for instructions and information.  Then go to the MyUCSC student portal and follow the Accounts and Billing >> Direct Deposit links to sign up.

Other Services Available On AYSO
  • Change direct deposit for your paycheck
  • Enroll/view/update benefits  (if eligible)
  • Obtain employment verification
  • Update contact information (address, email) 
  • Update tax withholdings (U.S. Citizens only) 
  • View/print earning statements (pay stubs)             
  • View/print W-2 (for end of the year taxes)