Department Academic Personnel Deadlines

Departments require additional lead-time in order to meet these deadlines.  Please contact your Department Manager for specific information.

  • June 23, 2021
    Deadline to pool qualify applicants for fall Unit 18 Lecturer appointments.
     
  • July 13, 2021
    Candidate requests for extensions to August 13 deadline to submit review materials, with Chair approval, due to the Dean’s Office. (Or 30 days in advance of the department's established deadline)
     
  • July 23, 2021
    Fall quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes graduate student instructors.  BSOE fall GSI deadline was April 3, 2021).
     
  • August 13, 2021
    Departments should notify the Dean’s Office of any faculty on the CALL who failed to submit their materials. (Or the next business day of the department's established deadline)
     
  • August 27, 2021
    Notices will be sent by the Dean to faculty whose review actions have been deferred due to late submission of materials.
     
  • September 24, 2021
    Graduate Student Instructor files due to division for winter quarter. [See CCI deadline, add 3 weeks lead time for the division.] 

  • September 30, 2021
    Outside Professional Activities (APM 025) individual reports due to Departments. Faculty must use the OATS System. 

  • October 5, 2021
    Deadline to pool qualify applicants for winter Unit 18 Lecturer appointments.
     
  • October 29, 2021
    Department requests for extensions to November 29 deadline to submit senate merit dossiers due to the Dean’s Office.

  • November 5, 2021
    Winter quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes GSI.  See September 24).
     
  • November 8, 2021*
    Excellence reviews for Non-Senate Faculty Continuing Status to be effective winter quarter due to the Dean’s Office.

  • November 29, 2021
    Completed senate merit dossiers due to the Dean’s Office. Please forward when completed if earlier.
     
  • December 14, 2021
    Department requests for extensions to January 14 deadline to submit senate promotion, mid-career, and above-scale dossiers due to the Dean’s Office.
     
  • January 5, 2022
    Deadline to pool qualify applicants for spring Unit 18 Lecturer appointments.
     
  • January 7, 2022
    Graduate Student Instructor files due to division for spring quarter. [See CCI deadline, add 3 weeks lead time for the division.]
     
  • January 14, 2022
    Senate files with external reviewer letters (promotion and initial Above Scale), Step 6, and Mid-Career files due to the Dean’s Office.  Please forward when completed, if earlier.
     
  • January 15, 2022*
    Excellence reviews for Non-Senate Faculty continuing status to be effective spring quarter due to the Dean’s Office.
     
  • February 4, 2022
    Spring quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes GSI.  See January 7.).
     
  • February 11, 2022
    Non-Senate actions requiring CAP review (e.g. Adjuncts, professional research accelerations, or research merit to step 6) due to the Dean’s Office for a July 1 start date.
     
  • March 1, 2022
    Final Leave and Buyout requests due to the Dean’s Office.
     
  • March 24, 2022
    Merit review files for Continuing Appointees due to the Dean’s Office.
     
  • March 24, 2022
    Academic personnel actions for Dean’s authority research titles (Research, Project, Specialist) and temporary teaching faculty (Unit 18 Lecturers, Visiting Professors) with July 1 effective dates requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean’s Office.
     
  • April 1, 2022
    Formal ladder rank faculty appointment offers to be effective in 2022-23 must be made if intercampus transfer from another UC campus.
     
  • April 1, 2022
    Call for 2022-23 DCAP membership nominations will be distributed.
     
  • April 1, 2022
    Graduate Student Instructor files due to division for fall quarter. [See CCI deadline, add 3 weeks lead time for the division.]
     
  • April 15, 2022*
    Excellence reviews for Non-Senate Faculty continuing status to be effective fall quarter due to the Dean’s Office.
     
  • April 15, 2022
    Academic personnel actions for research titles (Research, Postdoc, Project Sci, Specialist) and temporary teaching faculty (Unit 18 Lecturers, Visiting Profs, Teaching Fellow, Assoc. In, Recall Teaching) with July 1 effective dates not requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean’s Office.
     
  • April 18, 2022
    2022-23 DCAP Nominations due to the Dean's Office.
     
  • April 30, 2022
    Formal ladder rank faculty appointment offers to be effective in 2022-23 must be made to tenured or tenure-track candidates from AAU institutions and other California institutions.
     
  • May 1, 2022
    2022-23 Call for senate and continuing non-senate faculty academic personnel actions distributed from Academic Personnel and available in DivData. The Call for other non-senate academic personnel actions will be distributed by the Dean's Office for the annual May Call meeting.

Notes

*Excellence Reviews for NSF Continuing Status are conducted during the academic year in which the 18th quarter of service occurs and should be completed prior to the commencement of the 19th quarter.  Deadlines for each quarter are listed above.

If you are unclear on whether a scholar's appointment will meet J-1 visa criteria or whether an H-1B will be needed, please consult with the BSOE Academic Personnel Analyst or Manager.

  • Non-senate academic personnel actions that do not require DCAP or CAP review for foreign scholars needing a new J-1 visaincluding courtesy appointments, are due to the Dean’s Office at least 12 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed. If CAP or DCAP review is needed, consult with the BSOE academic personnel analyst. Unless there are special circumstances and arrangements made, J-1 scholars should be told to expect their appointment offers and visa documents to arrive via FedEx no later than 6 weeks prior to the effective date of their appointment. Detailed additional information on visa requirements can be found by going to the International Scholar and Student Services web site.
     
  • Actions for foreign scholars needing a J-1 transfer or J-1 extension are due to the Dean's Office at least 9 weeks prior to the effective date. 
     
  • Non-senate academic personnel actions with effective dates other than July 1, that do not require visa, DCAP, or CAP review, are due to the Dean’s Office at least 8 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed. 
     
  • Contingent worker appointment dossiers (Research Fellow, Research Associate, Visiting Scholar, Visiting Scholar - Graduate, Visiting Scholar - Undergraduate) not needing a visa are due to the Dean’s Office at least 4 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed.
     
  • Recall Faculty (non-teaching) actions are due to the Dean’s Office at least 6 weeks prior to the proposed effective date.  Add 4 weeks for recalls associated with emeriti from other UC campuses.  See above deadlines for temporary teaching appointments for Recall Teaching requests.
     
  • H-1B visa processing for anyone located outside the U.S. should begin 10-11 months prior to the proposed effective date and should be submitted to the Dean's Office 8-9 months prior to the proposed effective date, to arrive in ISSS 7-8 months in advance of the employment start date.
     
  • H-1B visa processing for extensions and change of status requests should be submitted to the Dean's office 3-4 months prior to the proposed start date. If the H-1B extension is not approved prior to the employee’s current H-1B end date, there is a grace period during which they may continue to work but cannot travel outside the U.S. during that time.
  • Departments should allow 4 weeks for position flyers to post to Recruit, after they are submitted to the division.