Department Academic Personnel Deadlines

Departments require additional lead-time in order to meet these deadlines.  Please contact your Department Manager for specific information.

  • June 23, 2020
    Deadline to pool qualify applicants for fall Lecturer appointments.
     
  • July 14, 2020
    Candidate requests for extensions to August 14 deadline to submit review materials, with Chair approval, due to the Dean’s Office. (Or 30 days in advance of the department's established deadline)
     
  • July 24, 2020
    Fall quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes graduate student instructors.  BSOE fall GSI deadline was April 3, 2020).
     
  • August 14, 2020
    Departments should notify the Dean’s Office of any faculty on the CALL who failed to submit their materials. (Or the next business day of the department's established deadline)
     
  • August 28, 2020
    Notices will be sent by the Dean to faculty whose review actions have been deferred due to late submission of materials.
     
  • September 30, 2020
    Outside Professional Activities (APM 025) individual reports due to Departments. Faculty must use the OATS System. 
     
  • October 1, 2020
    Graduate Student Instructor files due to division for winter quarter. [See CCI deadline, add 3 weeks lead time for the division.]
     
  • October 5, 2020
    Deadline to pool qualify applicants for winter Lecturer appointments.
     
  • October 15, 2020*
    Excellence reviews for Non-Senate Faculty Continuing Status to be effective winter quarter due to the Dean’s Office.
     
  • October 31, 2020
    Department summaries of APM 025 reports due to the Dean’s Office
     
  • November 5, 2020
    Winter quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes GSI.  See October 1).
     
  • November 7, 2020
    Department requests for extensions to December 2 deadline to submit senate merit dossiers due to the Dean’s Office.
     
  • December 7, 2020
    Completed senate merit dossiers due to the Dean’s Office. Please forward when completed if earlier.
     
  • December 15, 2020
    Department requests for extensions to January 15 deadline to submit senate promotion, mid-career, and above-scale dossiers due to the Dean’s Office.
     
  • January 5, 2021
    Deadline to pool qualify applicants for spring Lecturer appointments.
     
  • January 8, 2021
    Graduate Student Instructor files due to division for spring quarter. [See CCI deadline, add 3 weeks lead time for the division.]
     
  • January 15, 2021
    Completed senate promotion, mid-career appraisal, and Step 6 and above-scale merit dossiers due to the Dean’s Office.  Please forward when completed, if earlier.
     
  • January 15, 2021*
    Excellence reviews for Non-Senate Faculty continuing status to be effective spring quarter due to the Dean’s Office.
     
  • February 5, 2021
    Spring quarter temporary teaching faculty appointment dossiers due to the Dean’s Office (excludes GSI.  See January 8.).
     
  • February 12, 2021
    Non-Senate actions requiring CAP review (e.g. Adjuncts, or research merit to step 6) due to the Dean’s Office for a July 1 start date.
     
  • March 1, 2021
    Final Leave and Buyout requests due to the Dean’s Office.
     
  • March 25, 2021
    Merit review files for Continuing Appointees due to the Dean’s Office.
     
  • March 25, 2021
    Academic personnel actions for Dean’s authority research titles (Research, Project, Specialist) and temporary teaching faculty (Lecturers, Visiting Professors) with July 1 effective dates requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean’s Office.
     
  • April 1, 2021
    Formal ladder rank faculty appointment offers to be effective in 2020-21 must be made if intercampus transfer from another UC campus.
     
  • April 2, 2021
    Call for 2020-21 DCAP membership nominations will be distributed.
     
  • April 3, 2021
    Graduate Student Instructor files due to division for fall quarter. [See CCI deadline, add 3 weeks lead time for the division.]
     
  • April 15, 2021*
    Excellence reviews for Non-Senate Faculty continuing status to be effective fall quarter due to the Dean’s Office.
     
  • April 16, 2021
    Academic personnel actions for research titles (Research, Project, Specialist) and temporary teaching faculty (Lecturers, Visiting Profs, Teaching Fellow, Assoc. In, Recall Teaching) with July 1 effective dates not requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean’s Office.
     
  • April 16, 2021
    2020-21 DCAP Nominations due to the Dean's Office.
     
  • April 30, 2021
    Formal ladder rank faculty appointment offers to be effective in 2020-21 must be made to tenured or tenure-track candidates from AAU institutions and other California institutions.
     
  • May 1, 2021
    2020-21 Call for senate and continuing non-senate faculty academic personnel actions distributed from Academic Personnel and available in DivData. The Call for other non-senate academic personnel actions will be distributed by the Dean's Office for the annual May Call meeting.

Notes

*Excellence Reviews for NSF Continuing Status are conducted during the academic year in which the 18th quarter of service occurs and should be completed prior to the commencement of the 19th quarter.  Deadlines for each quarter are listed above.

  • Non-senate academic personnel actions that do not require DCAP or CAP review for foreign scholars needing a new J-1 visaincluding courtesy appointments, are due to the Dean’s Office at least 12 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed. If CAP or DCAP review is needed, consult with the BSOE academic personnel analyst. Unless there are special circumstances and arrangements made, scholars should be told to expect their appointment offers and visa documents to arrive via FedEx no later than 6 weeks prior to the effective date of their appointment. Detailed additional information on visa requirements can be found by going to the International Scholar and Student Services web site.
     
  • Actions for foreign scholars needing a J-1 transfer or J-1 extension are due to the Dean's Office at least 9 weeks prior to the effective date. 
     
  • Non-senate academic personnel actions with effective dates other than July 1, that do not require visa, DCAP, or CAP review, are due to the Dean’s Office at least 8 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed. 
     
  • Contingent worker (courtesy) appointment dossiers not needing a visa are due to the Dean’s Office at least 4 weeks prior to the proposed effective date.  Add 2 weeks if a waiver of recruitment is needed.
     
  • Recall Faculty (non-teaching) actions are due to the Dean’s Office at least 6 weeks prior to the proposed effective date.  Add 4 weeks for recalls associated with emeriti from other UC campuses.  See above deadlines for temporary teaching appointments for Recall Teaching requests.
     
  • H-1B visa processing for anyone located outside the U.S. should begin 10-11 months prior to the proposed effective date and should be submitted to the Dean's Office 8-9 months prior to the proposed effective date, to arrive in ISSS 7-8 months in advance of the employment start date.
     
  • H-1B visa processing for extensions and change of status requests should be submitted to the Dean's office 3-4 months prior to the proposed start date. If the H-1B extension is not approved prior to the employee’s current H-1B end date, there is a grace period during which they may continue to work but cannot travel outside the U.S. during that time.


If you are unclear on whether a scholar's appointment will meet J-1 visa criteria or whether an H-1B will be needed, please consult with the BSOE Academic Personnel Analyst or Manager.