Departments require additional lead-time in order to meet these deadlines. Please contact your Department Manager for specific information.
• May 2025
2025-26 CALL for senate and non-senate faculty academic personnel actions distributed from the Academic Personnel Office (APO) and available in DivData. The Call for other non-senate academic personnel actions will be distributed by the Dean's Office for the annual non-senate Call meeting.
• June 3, 2025
Fall quarter 9/9 temporary teaching faculty appointment dossiers due to the Dean's Office (excludes graduate student instructors. Baskin Engineering fall GSI deadline was April 10, 2025).
• July - August 2025 (dates will vary)
30 days in advance of the department's established deadline to submit review materials for senate faculty (this may match campus’s deadline), deadline for candidates requests for extensions, with Chair approval, due to the Dean's Office.
• July 15, 2025
Deadline for applicants to be pool qualified for winter Unit 18 Lecturer appointments.
• August - September 2025 (dates will vary)
Departments should notify the Dean's Office of any senate faculty on the CALL who failed to submit their materials by the established deadline (or the next business day of the established deadline).
• September - October 2025
Notices will be sent by the Dean to senate faculty whose review actions have been deferred due to late submission of materials.
• September 2, 2025
Pre-six Unit 18 Lecturers reappointed for 2025-26 on the 9/9 basis starting in winter quarter due to the division. Allow extra time if a visa extension or waiver of recruitment is needed.
• September 2, 2025
Deadline to notify the division of course assignments for 9/9 winter 2026 TBDs included in pre-six lecturer reappointment letters or to submit change requests, if the TBD cannot be fulfilled.
• September 2, 2025
Winter 9/9 Unit 18 workload increases due to the division.
• September 30, 2025
Outside Professional Activities (APM 025) individual annual reports for the previous year due to Departments (senate faculty and adjunct professors with 50%+ pay). Faculty must use the OATS System.
• October 7, 2025
Graduate Student Instructor files due to division for winter quarter. [See CCI deadline].
• October 7, 2025
Deadline to pool qualify applicants for spring Unit 18 Lecturer appointments.
• October 28, 2025
Department requests for extensions to November 26, 2025 deadline to submit senate merit dossiers due to the Dean's Office.
• November 14, 2025
Deadline to notify the division of course assignments for 9/9 spring 2026 TBDs included in pre-six lecturer reappointment letters or to submit appointment changes requests, if the TBD cannot be fulfilled.
• November 14, 2025
Pre-six Unit 18 Lecturers reappointed for spring quarter only and Spring 9/9 unit 18 workload increases due to the division. Allow extra time if a visa extension or waiver of recruitment is needed.
• November 26, 2025
Completed senate, and adjuncts with salary, merit dossiers due to the Dean's Office. Please forward earlier than the published deadline if completed.
• December 12, 2025
Department requests for extensions to January 16, 2026 deadline to submit senate files with external letters (promotion and initial above-scale), step 6, and mid-career dossiers due to the Dean's Office.
• January 9, 2026
Graduate Student Instructor files due to division for spring quarter. [See CCI deadline]
• January 16, 2026
Senate files, and with-salary Adjunct files, with external reviewer letters (promotion and initial Above Scale), Step 6, and Mid-Career files due to the Dean's Office. Please forward earlier than the published deadline if completed.
• February 2, 2026
Non-Senate Professional Research actions requiring CAP review (e.g. professional research accelerations, or research merit to step 6) due to the division for a July 1 start date.
• February 2026
Call for 2026-27 DCAP membership nominations will be distributed.
• March 2, 2026
Final Leave and Buyout requests due to the Dean's Office.
• March 6, 2026
Review files for Continuing Appointees due to the Dean's Office. These include: promotion to CL* (aka ICR, excellence reviews) when the 18th quarter is reached in spring 2026, and early off-cycle ICRs when the 18th quarter occurs in fall 2026 or winter 2027. Merits for CL, promotion to senior continuing lecturer (SCL) and merits for SCL. Please forward earlier when/if possible.
• March 6, 2026
Academic personnel actions for Dean's authority research titles (Research, Project, Specialist) and temporary teaching faculty (Unit 18 Lecturers, Visiting Professors) with July 1 effective dates requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean's Office. Please forward earlier when/if possible.
• March 27, 2026
Deadline to pool qualify applicants for fall Unit 18 Lecturer appointments.
• March 27, 2026
2026-27 DCAP Nominations due to the Dean's Office.
• April 1, 2026
Formal appointment offers for senate faculty to be effective in 2026-27 must be made if intercampus transfer from another UC campus (deadline can be waived if other campus agrees. This is handled by BE AP and APO).
• April 8, 2026
Pre-six Unit 18 Lecturers (re)appointed for 2026-27 on the 9/12 basis (3 quarters) due to the division. This deadline applies to Lecturers with a July 1 effective date. Allow extra time if a visa extension or waiver of recruitment is needed.
• April 10, 2026
Graduate Student Instructor files due to division for fall quarter. [See CCI deadline].
• April 10, 2026
Academic personnel actions for research titles (Research, Postdoc, Project Sci, Specialist), visiting professor titles, and non-unit 18 temporary teaching faculty (Visiting Profs, Recall Teaching) with July 1 effective dates not requiring DCAP review, visa extensions, or waivers of recruitment due to the Dean's Office.
• April 10, 2026
Deadline for July 1 effective workload increases for Unit 18 Lecturers.
• April 17, 2026
Deadline to notify the division of course assignments for 9/9 fall 2025 TBDs included in pre-six lecturer reappointment letters or to submit change requests, if the TBD cannot be fulfilled.
• April 17, 2026
Fall quarter 9/9 temporary teaching faculty appointment/reappointment dossiers due to the Dean's Office (excludes graduate student instructors. Baskin Engineering fall GSI deadline was April 10, 2026).
• April 30, 2026
Formal appointment offers for senate faculty to be effective in 2026-27 must be made to tenured or tenure-track candidates from AAU institutions and other California institutions.
• May 2026
2026-27 CALL for senate and non-senate faculty academic personnel actions distributed from the Academic Personnel Office (APO) and available in DivData. The Call for other non-senate academic personnel actions will be distributed by the Dean's Office for the annual non-senate Call.
Notes
*An Excellence Review shall be conducted when a Unit 18 faculty member receives an appointment that includes an 18th quarter of service in the same department. Excellence Reviews for U18 Continuing status are conducted during the academic year in which the 18th quarter of service falls in the spring quarter. If the 18th quarter occurs in fall or winter quarter, the Excellence Review shall be completed no later than spring quarter of the prior year.
- If you are unclear on whether a scholar's appointment will meet J-1 visa criteria or whether an H-1B will be needed, please consult with the Baskin Engineering Academic Personnel Team.
- The minimum lead times below exclude campus curtailments:
