Online Timesheets - CruzPay

CruzPay Time Sheets are required for:

Academic employees who accrue leave (vacation, sick leave, PTO)

Academic Hourly Employees on the Biweekly Pay cycle

Monthly Time Sheets

Employees with fixed exempt appointment types that are eligible to accrue leave submit a monthly time sheet. The monthly time reporting and pay period is the 1st of the month through the end of the month.

CruzPay Quick Start Guide for Monthly Staff and Academic Employees

Employees on the monthly pay cycle are required to submit a time sheet at the end of the month, reporting leave taken. If no leave is taken, the time sheet is submitted with no entries. Employees in the Postdoctoral title series report leave taken in whole day integers, e.g. 1 (day).  Other academic employees on the monthly pay cycle report leave taken in whole day increments, equivalent to the appointment percent, e.g. 8 (hours). 

Supervisor review and approval of the monthly time sheet is required. The employee must submit prior to the supervisor approval.

CruzPay sends automatic reminders to the employee to submit on the last day of the month and the 3rd day of the following month (e.g. 5/31 and 6/3). Reminders are sent to @ucsc email only.

CruzPay sends automatic reminders to the supervisor to approve on the 2nd and 5th day of the current month (e.g. 6/2 and 6/5). Reminders are sent to @ucsc email only.

Biweekly Time Sheets

Employees with hourly non-exempt appointment types submit a biweekly time sheet. The biweekly time reporting pay period is two weeks long, Sat-Sun. Biweekly employees report hours worked to the nearest quarter hour and leave taken to the nearest quarter hour (if applicable).  

CruzPay Quick Start Guide for Biweekly Student and Academic Employees 

Employees on the biweekly pay cycle are required to submit a time sheet each biweekly pay period end, by the last Saturday of the pay period. Please review the biweekly pay period and pay date calendar so you are familiar with the pay periods. No time sheet submit = no pay. 

Supervisor review and approval of the biweekly time sheet is required. The employee must submit prior to the supervisor approval.

CruzPay sends automatic reminders to the employee to submit the Friday before the end of the biweekly pay period and the Saturday end of the biweekly pay period.  All email reminders are sent to @ucsc email.

CruzPay sends automatic reminders to the supervisor to approve on the first Monday of the new biweekly pay period at 6:30 am and 3:00 pm.  All email reminders are sent to @ucsc email.

CruzPay Accounts

Information about CruzPay will be sent to users' @ucsc.edu email as they become eligible to use the online time sheet system. Users access CruzPay with their CruzID and Gold credentials.