Proposal Resources

This page contains various resources to simplify and speed up proposal writing. The files and their contents can be used and adapted for the respective proposal types (e.g. NSF, NIH) or components (e.g. outreach, broader impact activities).

October 1: New NSF guidelines for biosketches and current & pending forms

As of October 1st, NSF will implement new requirements for these supplemental documents. Using the NIH-developed SciENcv portal will help you meet these requirements and will automatically incorporate any future changes.

Applying for a grant? Use our Proposal Intake Form to start your proposal.

If you have suggestions and examples for additional material or corrections to existing files, please email Karen Ruhleder, BSOE Research Development Specialist, at ruhleder@ucsc.edu.

"Who can help me prepare my proposal?"

Current BSOE Research Analyst Assignments

UCSC Roles and Responsibilities Matrix for Extramural Funds Administration (from the Office of Extramural Awards)

0. Find Funding:

grants.gov (federal opportunities)

Pivot grants database (see also http://bit.ly/UCSCPivotQuickGuide). Contact Keith Kaczmarek (kkaczmar@ucsd.edu) for help in setting up Pivot searches.

EARLY CAREER OVERVIEW (Infographic w/links to funder websites)

Early Career Awards
Chart of key Foundation, Corporate, and Federal early career awards for BSOE faculty with award amounts and eligibility requirements.

Chart of Funding Opportunities
Minimalist overview of emails sent out to faculty in BSOE, including federal, corporate, and foundation opportunities.

CFR Calls for Funding
Website maintained by Corporate and Foundation Relations with a list of RFPs they have distributed and competitions they are managing.

EDUCATION GRANTS OVERVIEW (Infographic w/links to funder websites)

University of California - Office of the President
https://www.ucop.edu/research-grants-program/index.html

1. Helpful resources from the Office of Sponsored Projects:

Proposal Intake Form to start a proposal

Institutional Information

OSP forms needed for proposals

OSP proposal preparation website

OSP deadlines

2. General resources:

"Making the Right Moves: A Practical Guide to Scientific Management for Postdocs and New Faculty, Second Edition" based on workshops co-sponsored by the Burroughs Wellcome Fund and the Howard Hughes Medical Institute

Comparison of Federal Agency Review Criteria: [full article] or [table only]

"Can We Talk? Contacting Grant Program Officers," by Robert Porter, University of Tennessee (pdf)

"What should be included in a letter of inquiry" from Grantspace website [accessed 10/22/18]
(NB: In the Foundation world, "letter of inquiry" is synonymous with "letter of intent.")

Philip Guo (UCSD) CAREER Resource Page with sample proposals and other relevant links [accessed 7/26/19]

"Twelve Steps to a Winning Research Proposal" by George Hazelrigg, National Science Foundation, 2000 [accessed 12/18/18 from the NSF CMMI CAREER Proposal Writing Workshop resource page]

NSF CAREER Proposal Writing Tips, Z.J. Pei, Texas A&M, 2011 [accessed 12/18/18]

3. Example files for NSF Fastlane submissions:

See below for Outreach, Broader Impact, and Diversity resources

Proposal Preparation Guidelines 2019

*** NEW GUIDELINES EFFECTIVE JUNE 1: PAPPG 2020

NSF Biosketch example

NSF Current & Pending sample template

NSF Collaborators and Other Affiliations required template (COA)

NSF style budget justification

NSF style data management plan

NSF style postdoc mentoring

FAQs on NSF Proposal Preparation and Award Administration

Suggested Structure for NSF Project Description

4. NIH resources

See below for Outreach, Broader Impact, and Diversity resources

NIH Biosketch Format Pages, Instructions and Samples (NIH website)

What Happens To Your NIH Proposal (NIH-created video)

NIH Peer Review Revealed (NIH-created video -- mock panel discussion)

Ten Top Q&As for NIH Applications (NIH-created video)

"All About Grants" Podcasts (NIH-created series)

Apply to become a reviewer for NIH

NIH Grant Applications: The Anatomy of the Specific Aims Page (Michelle S., biosciencewriters.com, 4/9/15)

Yang, Otto. Guide to Effective Grant Writing: How to Write a Successful NIH Grant Application, 2nd edition. Springer Verlag. 2012.

5. Shared research facilities

BSOE Master Facilities, Equipment, and Resources Document - updated 6/18/20

A list of shared research labs and facilities in SOE and at UCSC

6. Outreach, Broader Impact, and Diversity

Broader Impacts for Engineering

Demographics for Engineering

National Alliance for Broader Impacts: Guiding Principles for NSF Proposals

NIH links:

UCSC Office of Institutional Research, Assessment, and Policy Studies: UCSC Student Statistics

National Center for Science and Engineering Statistics report, "Women, Minorities, and Persons with Disabilities in Science and Engineering: 2019"

7. Links to tools

Cost estimator for graduate students

Tool for creating data management plan

Per diem rates for federal travel

8. Team Science Resources

Team Science Toolkit (National Cancer Institute/NIH)

Enhancing the Effectiveness of Team Science (National Academies Press 2015)

A New Vision for Center-Based Research (National Academies Press 2017)

9. Other bits and pieces

"Why You Should Volunteer to Serve as an NSF Reviewer"

NSF CISE FAQ for Reviewers

10. For graduate students

Fellowships open to international students

Fellowships open to US citizens/nationals/permanent residents

Fellowship proposal writing resources by Karen Ruhleder:

· Posts on UIUC “GradLife” blog:

o   The Art of Proposal Writing: Proposal as Roadmap

o   The Art of Proposal Writing: Proposal as Genre

o   Letters of Reference for Fellowship Applications

o   Applying for Fellowships: Telling the “Story of You”

· Longer, more in-depth article on proposal writing for graduate students:

o   A Guide to Preparing Fellowship Applications in STEM