Request An Event Room

Please Note

Conference and Event space is available for faculty, staff, and graduate student use. Undergraduate groups sponsored by BE Affiliated Students Orgs are eligible for access during business hours.

Undergraduate student groups are not eligible for building access after 7pm on weekdays, or weekend access. 

Conference and Event spaces are not available on campus holidays.

Conference and Event spaces are not eligible on a recurring basis for class lectures, seminars, secondary sections, or tutoring.

Contact Information
If you are an undergrad student, your contact is either a faculty member, advisor, or student org president.
This field is required to be filled out before room preference options appear in the form.
There must be a sponsor/advisor faculty or staff member to reserve a room.
If you are an undergrad student, please enter your day of event contact names.
Event Information
An event description is needed for our records and will allow us to process your request as efficiently as possible. These spaces are designated as research spaces, and we are required to demonstrate usage that is consistent with that designation to UCOP.
more items
Will the event be catered?

Please note that food and beverages are NOT allowed any BSOE space. However, we do allow food and beverage to be served in the lobby and the areas directly outside of the spaces.
Room Preference (Staff and Faculty)
Room Preference (Students)
Must be Approved Student Org President
Note: If your group has under 10 attendees you will be defaulted to the smallest accommodating room.
Please separate each person with a comma. Ex. Leslie Knope (CruzID), Ben Wyatt (CruzID)
Please separate each person with a comma. Ex. Leslie Knope (CruzID), Ben Wyatt (CruzID)

Terms of agreement

I understand that the following room use must be maintained. If not followed, myself/the event host will be held responsible and access may be restricted. If the space is left in a state that requires facilities to reorganize furniture, clean the space, or remove excessive trash, we will request your FOAPAL which may be charged at a rate equivalent with Moving Services ($116/hr).

  • Room occupancies may not be exceeded
  • You may not utilize the space outside of the time that you reserved it
  • Wipe off whiteboards
  • No food allowed. If you do bring food in - you are responsible for thoroughly cleaning after (including vacuuming crumbs and wiping down tables with cleaning wipes)
  • Put all chairs back
  • Clear off tables
  • Put all electronics away
  • Remove all excessive trash
  • Turn off the lights
  • Report any damages
1 + 5 =
Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.